Münsterberg meeting room
Rental terms
Version of 4 September 2026. These terms apply to all rental enquiries and bookings for the Münsterberg meeting room at Güterbahnhof Wolf, Halle 2, St. Jakobs-Strasse, Basel.
1. Booking and rental
- The available times and prices can be viewed on this website under “Meeting room”.
- Bookings are made using the form on the same page.
- After booking you receive a confirmation by email, on request an appointment for a viewing, and the payment details.
- The rental enquiry is valid for seven days. The rental agreement is drawn up at the viewing; payment of the deposit makes the booking binding.
- The rental fee is due when the room is handed over or when it is booked online.
2. Responsibility
- When signing the rental agreement, the person responsible presents an official identity document.
- That person is present when the room and key are handed over and returned and stays in the room for the entire event.
- Passing the key on to others is not permitted.
3. Events for young people
- For events held by people under 21, a parent takes on responsibility.
- The rental agreement is concluded with that parent. They must be present when the room and key are handed over and returned and must accompany the event.
4. Liability
- The person responsible holds personal liability insurance and is liable for damage or losses arising in and around the room during the rental period.
- Damage or losses must be reported when the room is handed back. They are deducted from the deposit or invoiced.
5. Rental approval
- We reserve the right not to approve certain events — in particular out of consideration for the neighbourhood or if they run counter to the purpose of VFR.
6. Parking
- Parking is available in the Güterbahnhof Wolf area. There is no entitlement to a particular space, and cars may not be parked elsewhere on the site.
7. No sales
- No private events with a commercial purpose may be held in the meeting room. Admission charges may not be levied, and no drinks or food may be sold.
8. Alcohol and smoking ban
- Responsible use of alcoholic drinks is expected; the statutory rules of the Canton of Basel-Stadt apply.
- Smoking is prohibited throughout the premises. Ashtrays are provided outside.
9. Quiet hours
- The quiet hours of the City of Basel apply. After 22:00, noise outside must be reduced; windows and doors stay closed.
10. Decorations
- The rooms may be decorated, but without nails or screws. All decorations must be removed after use.
11. Cleaning
- Cleaning is carried out by the hirer following the checklist provided. If cleaning is inadequate, the extra work is deducted from the deposit or invoiced.
12. Waste disposal
- Waste bins are provided. Rubbish and other waste must be disposed of by the hirer.
13. Own use
- Up to one month before the event we may claim the room for our own use for good reason and terminate the agreement. In that case the rental fee is refunded; no further compensation is paid.
14. Cancellation and refunds
- Up to one month before the event: the full rental amount.
- From less than a month up to one week before the event: half the rental fee.
- Less than a week before the event: no refund.
15. Breaches
- In the event of breaches of these terms, the event may be stopped without refund and the hirer may be excluded from future bookings.
Questions about these terms? Call us on +41 58 200 29 29 or write to service@vfrmanagement.ch.
